MS Word 2016 Key Board Shortcut Keys
Home Tab Key Board Shortcut Keys
Here are some commonly used shortcut keys in Microsoft Word
Ctrl + N | Create a new document. |
Ctrl + O | Open an existing document. |
Ctrl + S | Save the current document. |
Ctrl + P | Print the document. |
Ctrl + Z | Undo the last action. |
Ctrl + Y | Redo the last action. |
Ctrl + X | Cut the selected text or object. |
Ctrl + C | Copy the selected text or object. |
Ctrl + V | Paste the copied or cut text or object. |
Ctrl + A | Select the entire document. |
Ctrl + B | Bold the selected text. |
Ctrl + I | Italicize the selected text. |
Ctrl + U | Underline the selected text. |
Ctrl + L | Align the text to the left. |
Ctrl + R | Align the text to the right. |
Ctrl + E | Center-align the text. |
Ctrl + J | Justify the text. |
Ctrl + F | Find text within the document. |
Ctrl + H | Find and replace text within the document. |
Ctrl + D | Open the Font dialog box to change font settings. |
Ctrl + S | Open the Save As dialog box to save the document with a new name or location. |
Clipboard Group –
Ctrl + C | Copy the selected text or object. |
Ctrl + X | Cut the selected text or object. |
Ctrl + V | Paste the copied or cut text or object. |
Ctrl + Shift + V | Paste special. |
Font Group –
Ctrl + B | Bold the selected text. |
Ctrl + I | Italicize the selected text. |
Ctrl + U | Underline the selected text. |
Ctrl + D | Open the Font dialog box to change font settings. |
Paragraph Group –
Ctrl + L | Align the text to the left. |
Ctrl + R | Align the text to the right. |
Ctrl + E | Center-align the text. |
Ctrl + J | Justify the text. |
Ctrl + M | Indent the paragraph. |
Ctrl + Shift + M | Remove paragraph indenting. |
Ctrl + T | Create a hanging indent. |
Ctrl + Shift + T | Remove hanging indent. |
Ctrl + 1 | Apply single-line spacing. |
Ctrl + 2 | Apply double-line spacing. |
Ctrl + 5 | Apply 1.5-line spacing. |
Ctrl + Shift + > | Increase the font size. |
Ctrl + Shift + < | Decrease the font size. |
Styles Group –
Ctrl + Shift + N | Apply the normal style. |
Ctrl + Shift + S | Apply or remove character styles. |
Editing Group –
Ctrl + Z | Undo the last action. |
Ctrl + Y | Redo the last action. |
Find Group –
Ctrl + F | Find text within the document. |
Ctrl + H | Find and replace text within the document. |
Select Group –
Ctrl + A | Select the entire document. |
Navigation Group –
Ctrl + Right Arrow | Move the cursor to the beginning of the next word. |
Ctrl + Left Arrow | Move the cursor to the beginning of the previous word. |
Ctrl + Up Arrow | Move the cursor to the beginning of the previous paragraph. |
Ctrl + Down Arrow | Move the cursor to the beginning of the next paragraph. |
Ctrl + Home | Move the cursor to the beginning of the document. |
Ctrl + End | Move the cursor to the end of the document. |
Ctrl + Page Up | Move the cursor to the previous page. |
Ctrl + Page Down | Move the cursor to the next page. |
Here is a comprehensive list of shortcut keys for Microsoft Word
File Operations –
Ctrl + N | Create a new document. |
Ctrl + O | Open an existing document. |
Ctrl + S | Save the current document. |
F12 | Open the Save As dialog box. |
Ctrl + W | Close the current document. |
Ctrl + F4 | Close the Word program. |
Ctrl + P | Print the document. |
Ctrl + F2 | Print Preview. |
Editing Text –
Ctrl + Z | Undo the last action. |
Ctrl + Y | Redo the last action. |
Ctrl + X | Cut the selected text or object. |
Ctrl + C | Copy the selected text or object. |
Ctrl + V | Paste the copied or cut text or object. |
Ctrl + A | Select the entire document. |
Ctrl + F | Find text within the document. |
Ctrl + H | Find and replace text within the document. |
Ctrl + G | Go to a specific page, section, or line. |
F3 | Repeat the last action. |
Shift + F3 | Change the case of selected text. |
Shift + F5 | Move to the last edit location. |
Ctrl + Shift + F | Change the font. |
Ctrl + Shift + > | Increase the font size. |
Ctrl + Shift + < | Decrease the font size. |
Ctrl + Shift + C | Copy formatting. |
Ctrl + Shift + V | Paste formatting. |
Ctrl + Space | Remove formatting from selected text. |
Ctrl + Shift + N | Apply the normal style. |
Ctrl + Shift + F3 | Insert the contents of the Spike (multiple clipboard) into the document. |
Navigation and Cursor Movement –
Ctrl + Right Arrow | Move the cursor to the beginning of the next word. |
Ctrl + Left Arrow | Move the cursor to the beginning of the previous word. |
Ctrl + Up Arrow | Move the cursor to the beginning of the previous paragraph. |
Ctrl + Down Arrow | Move the cursor to the beginning of the next paragraph. |
Ctrl + Home | Move the cursor to the beginning of the document. |
Ctrl + End | Move the cursor to the end of the document. |
Ctrl + Page Up | Move the cursor to the previous page. |
Ctrl + Page Down | Move the cursor to the next page. |
Shift + F5 | Move to the last edit location. |
Ctrl + Shift + F6 | Switch between multiple Word documents. |
Formatting and Alignment –
Ctrl + B | Bold the selected text. |
Ctrl + I | Italicize the selected text. |
Ctrl + U | Underline the selected text. |
Ctrl + D | Open the Font dialog box to change font settings. |
Ctrl + Shift + S | Apply or remove strikethrough formatting. |
Ctrl + = | Insert a subscript. |
Ctrl + Shift + + | Insert a superscript. |
Ctrl + L | Align the text to the left. |
Ctrl + R | Align the text to the right. |
Ctrl + E | Center-align the text. |
Ctrl + J | Justify the text. |
Ctrl + M | Indent the paragraph. |
Ctrl + Shift + M | Remove paragraph indenting. |
Ctrl + T | Create a hanging indent. |
Ctrl + Shift + T | Remove hanging indent. |
Ctrl + Shift + L | Apply bullet points. |
Ctrl + Shift + N | Apply the normal style. |
Ctrl + 1 | Apply single-line spacing. |
Ctrl + 2 | Apply double-line spacing. |
Ctrl + 5 | Apply 1.5-line spacing. |
Ctrl + Shift + > | Increase the font size. |
Ctrl + Shift + < | Decrease the font size. |
Ctrl + / | Apply or remove a non-breaking space. |
Reviewing and Comments –
F7 | Check spelling and grammar. |
Shift + F7 | Open the Thesaurus. |
Ctrl + Shift + E | Track changes. |
Ctrl + Shift + C | Insert a comment. |
Ctrl + Shift + N | Remove the comment. |
Ctrl + Shift + P | Accept changes. |
Ctrl + Shift + R | Reject changes. |
Alt + Shift + R | Review changes by reviewer. |
Alt + Shift + C | Insert a new comment. |
Ctrl + Alt + M | Insert a comment in the Reviewing Pane. |
Tables –
Ctrl + Shift + F5 | Go to a specific cell in a table. |
Tab | Move to the next cell in a table. |
Shift + Tab | Move to the previous cell in a table. |
Alt + Shift + Left Arrow | Demote the selected table row or bulleted list item. |
Alt + Shift + Right Arrow | Promote the selected table row or bulleted list item. |
Alt + Shift + Up Arrow | Move the selected table row or bulleted list item up. |
Alt + Shift + Down Arrow | Move the selected table row or bulleted list item down. |
Alt + Shift + = | Insert a new row below the current row in a table. |
Ctrl + Shift + + | Insert a new column to the left of the current column in a table. |
References –
Alt + Shift + X | Insert a caption for an image or object. |
Alt + Shift + O | Mark a table of contents entry. |
Alt + Shift + I | Mark an index entry. |
Alt + Shift + R | Mark a table of authorities entry. |
Ctrl + Shift + F9 | Unlink a field. |
F9 | Update the selected fields. |
Ctrl + Shift + F7 | Update linked information in a Word source document. |
Miscellaneous –
F1 | Open the Help pane. |
Shift + F1 | Reveal formatting information. |
Alt + F4 | Close the Word program. |
F11 | Create a new chart in Microsoft Excel. |
Alt + Shift + K | Insert a hyperlink. |
Ctrl + Alt + V | Paste special. |
Alt + F10 | Activate the Selection Pane. |
Ctrl + F1 | Show or hide the ribbon. |